Microsoft Outlook

How To Save Email And Other Item As File In Microsoft Outlook

You can save file in Microsoft Outlook in differs way. This includes your Email messages. Outlook gives you several options for saving an email message. You can save your Outlook emails, contacts, and appointments as individual files. Saving these items can help you access them more quickly and easily later

Without wasting much of our time, this article will be covering different ways to save Email and other item as file in Microsoft Outlook.

Save a Message as a File On Your Computer or in The Cloud

To save message as a file on your computer or in the cloud, the following steps will guide you through. Saving messages as file help you to navigate to the file whenever you need such messages.

Step 1 ====> Double-click to open the message you want to save, and on the File menu, then click Save As.

Microsoft Outlook

Step 2 ====> As Save as dialog box pop up, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file.

Microsoft Outlook

Step 3 ====> In the File name box, type a name for the file.

Step 4 ====> In the Save as type list, accept the default type, or choose another file type in the list.

With just four steps, you have save Email messages as file in Microsoft Outlook. The steps are easy and simple to follow.

How to Save an Email Message as a File

Step 1 ====> Open the message you want to save. In the email window, click on File menu on the Ribbon

Microsoft Outlook

Step 2 ====> Select the Save As command.

Step 3 ====> In the Save As menu, navigate to the location you want to save the file, and then type a name for the file.

Microsoft Outlook

Save a message as a PDF File in Microsoft Outlook

Outlook doesn’t include PDF as one of the default Save as types. The Microsoft Print to PDF utility included in Windows 10 allows you to print any email message directly to a PDF. If you don’t have Windows 10, you can save your email message as an HTML file, open that file in Word, and then use the Save As feature in Word to save the email as a PDF file.

Save as (or Print to) a PDF in Windows 10

Step 1 ====> Open the message you want to save, and on the File tab, click Print.

Microsoft Outlook

Step 2 ====> From the Printer drop-down, choose Microsoft Print to PDF.

Microsoft Outlook

Step 3 ====> Choose Print.

Step 4 ====> In the Save Print Output As box, choose a folder for your PDF and enter a file name. Then choose Save.

Save as a PDF in Other Versions Of Windows

Step 1 ====> Open the message you want to save, and on the File tab, click Save A

Step 2 ====> In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file.

Step 3 ====> In the File name box, type a name for the file.

Step 4 ====> In the Save as type list, choose HTML and then choose Save.

Step 5 ====> Open Word and choose File ====> Open.

Step 6 ====> Select the HTML file you saved in step 4.

Step 7 ====> Choose File ====> Save As, and then choose PDF (*.pdf) from the file type drop-down before choosing Save.

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